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The Ultimate Wedding Planner! You Should Start Here

Here's a suggested wedding planner process to help guide you through the various stages of preparing for your big day:


bride and groom
bride and groom

Establish Your Vision:

  • Discuss and envision your dream wedding together as a couple.

  • Determine the overall theme, style, and atmosphere you want to create.


Set a Budget:

  • Determine your wedding budget and allocate funds to different aspects of the wedding.

  • Consider factors such as venue, catering, attire, decorations, photography, and entertainment.


Create a Timeline:

  • Set a wedding date and create a timeline of tasks and milestones leading up to the wedding.

  • Include key deadlines, such as booking vendors, sending invitations, and finalising details.


Compile a Guest List:

  • Decide on the number of guests you want to invite and create a preliminary guest list.

  • Consider your budget, venue capacity, and the level of intimacy you desire for your wedding.


Choose and Book Key Vendors:

  • Research and select key vendors such as the venue, caterer, photographer, and florist.

  • Schedule meetings, compare prices, read reviews, and sign contracts with your chosen vendors.


Select Your Wedding Party:

  • Determine who will be part of your wedding party, including bridesmaids, groomsmen, and any other roles.

  • Communicate your decision and provide them with any necessary information or expectations.


Find Your Perfect Venue:

  • Visit and evaluate potential wedding venues that align with your vision and budget.

  • Consider factors like capacity, location, availability, amenities, and ambiance.


Wedding Attire and Accessories:

  • Begin shopping for your wedding dress, suits/tuxedos, and accessories.

  • Schedule fittings and alterations to ensure a perfect fit for everyone.


Design Your Décor:

  • Determine your colour scheme, floral arrangements, and overall aesthetic for the ceremony and reception.

  • Choose decorations, centrepieces, lighting, and other details that complement your theme.


Send Invitations and Manage RSVPs:

  • Create and send out wedding invitations, including RSVP cards or online RSVP options.

  • Keep track of guest responses and follow up with any non-responders.


Plan the Ceremony:

  • Work with your officiant to create a personalised ceremony script and outline.

  • Choose readings, vows, and music that reflect your personalities and values.


Arrange Transportation and Accommodation:

  • Coordinate transportation for you and your guests, ensuring smooth arrivals and departures.

  • Secure room blocks or accommodations for out-of-town guests.


Finalise Details:

  • Confirm all vendor bookings and communicate any last-minute changes or requests.

  • Create a comprehensive day-of timeline and share it with your vendors, wedding party, and key family members.


Prepare for the Big Day:

  • Schedule beauty treatments, hair, and makeup trials.

  • Pack an emergency kit with essentials like safety pins, tissues, and touch-up makeup.


Enjoy Your Wedding Day:

  • Take a deep breath, relax, and savour each moment of your wedding day.

  • Trust your planning and coordination team to handle any last-minute issues while you celebrate your love.


Remember, this is a general outline, and you can adapt it to your specific needs and preferences. Stay organised, communicate openly with your partner and vendors, and most importantly, enjoy the journey towards your special day! 🌺💍


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